Co-CEO and Co-Founder of Tekmetric Sunil Patel joined Editor Chris Jones on Ratchet+Wrench Radio to talk about how shop management software suites are changing the landscape of the auto repair industry, especially when it comes to building relationships and communicating effectively.
Sunil also touched on the history of some of Tekmetric’s relationships and how Tekmetric makes sure the voices of shop owners are heard.
Listen here, or catch some of the highlights below.
Note: some of the following answers have been condensed for clarity and brevity.
Relationship-Building 101: Laying Down a Solid Foundation
Jones: The last time we saw each other was at WorldPac STX in Orlando. And that’s where you guys announced a partnership with Advance Auto Parts. I know a lot of our readers have seen it, but can you share a little bit about the details with our audience, just from your own words and perspective?
Patel: So we’ve had a great relationship with Advance Auto Parts for a very long time. And we wanted to leverage the relationship to try to get more shops to use Tekmetric, and it just happened to be the right place, right time.
Side note: For those that don’t know, Advance Auto Parts actually owns WorldPac and Sunil Patel’s relationship with both goes way back. Before co-founding Tekmetric, Patel owned an auto repair shop that was one of the highest purchasers of parts from WorldPac in Houston for almost a decade.
Jones: That’s kind of cool to see how the relationship evolved over the years.
Patel: It’s a big company. It’s not like turning a speedboat, it’s like turning a steamship. Sometimes it just takes time to let some of these relationships play out. It affects so many people. We have to be absolutely sure of how this is going to play out, and how it’s going to work.
Using Shop Management Software to Get Everyone on the Same Page
Jones: So let’s talk about shop ownership a little bit. You were once a shop owner kind of in the Dark Ages before we had these robust shop management software suites. What was it like for you to operate on these limited tools?
Patel: You know, it was tough. Customers didn't always respond back, and we would always have to follow up with a phone call. There was always a disconnect.
We were probably ahead of our time 12 years ago trying to get some of this stuff out. Tekmetric used a combination of manual processes and text messaging. Text messaging was pretty popular back then, but MMS or multimedia messaging or picture messaging was not so popular.
So adding that in the mix with communications and whatnot into one platform has been very paramount to the success of our company because it closes the loop between the vehicle owner, the shop owner, the technician, and the service writer.
It keeps everybody on the same platform and communications thread. That way everybody has full visibility into what's going on with the repair of that vehicle to ensure a timely repair—ultimately making the customer happy.
Putting the Power of Approval in the Vehicle Owner’s Hands
Jones: How does shop software improve the structure and efficiency of shops?
Patel: Manual processes hold shops back by reducing efficiency. Shops that communicate with customers over the phone for updates, approvals, and payment, for example, are likely spending extra time and resources that could be spent elsewhere, like moving repairs along.
So when you actually start combining how many minutes in the day it takes to accomplish some of these tasks, it becomes clear how much efficiency we can bring to these repair shops by automating a lot of these processes.
It's a very transparent process from the top-down. We help shops ensure that the vehicle is repaired with the utmost trust involved because we use digital vehicle inspections to put the power of approval in the vehicle owner’s hands.
Side note: Some shop owners might be hesitant to switch to a digital shop management system because of several common myths circulating around, but Sunil Patel wants to ease any concerns.
Patel: Some shop owners still believe today that the only way to sell anything is to actually get customers on the phone. I would love to prove to them that when you actually let the car owner make the decision on what's wrong with their vehicle by providing them with videos and pictures, it ultimately increases the number of tickets that close or the approval rate on repairs.
It subconsciously alleviates that trust factor by saying, “Here are the facts, you decide.” So that's been huge in getting repair shops to get more and more approvals done.
Using Feedback to Develop Stronger Relationships With Customers
Jones: One thing you said to me when we were at STX was that you encourage Tekmetric users to submit ideas for implementation. As we dive deeper into the digital experience with customers, how does shop software need to evolve to keep up with customer desires and the needs of shop owners?
Patel: We were the first shop management system to implement a true feedback request form on our platform. We would traditionally grab feedback from our users and make a Google spreadsheet to collect feedback, but that became very difficult to manage as we continued to grow.
So we have implemented a feedback request board inside of our software that allows shop owners to vote for features that they would like to see. It allows visibility across all of our users on what features they would like to have implemented.
Side note: Over the span of the last 10 years, Tekmetric has grown to include more than 3,000 shops across the United States and Canada.
Becoming the Hub of Auto Repair Shops
Jones: No single software can do everything that a shop needs. How important is having a shop management system that integrates with other platforms?
Patel: When we first launched Tekmetric several years ago, we thought we could do it all. But we quickly realized that we don't need to do it all. We created a very open platform to allow shop owners to pick and choose the integration partners they wish to have, and we've got about 40 to 50 different integration partners now inside of our software.
The reason why we created this open community and network is that we want to be the hub of the repair shop but still ultimately let the shop owners pick and choose what integrations work best for them.
Jones: As a shop owner or former shop owner, and as someone who's developing technology to help shops grow and change with the pace of the industry, what really excites you right now? What really gets you jazzed up about the industry?
Patel: What I would say is this, Chris: we’re just getting started. There is an amazing amount of new technologies we'd like to incorporate into our software as time goes on to truly provide a revolutionary experience for the shop owner. We're working behind the scenes on making that happen. And it is an exciting time for all of us.
Scaling your auto repair business requires moving beyond simple spreadsheets and paper repair orders. You need a robust shop management software that has enterprise-level features, centralized real-time reporting, and helps you provide a consistent customer experience across locations.
This guide breaks down the top enterprise software solutions for auto repair shops with 2+ locations.
Top 5 Enterprise Solutions for Shops With Multiple Locations
Finding the right software partner for your expanding shop is critical to your success. Below you will find our top overall picks for multi-shop operators (MSOs).
Multi-shop owners love Tekmetric because they can run their entire business, across all locations, from one platform. Featuring an all-in-one shop management solution with centralized real-time reporting, marketing, payments, and 70+ integrations, Tekmetric makes it easier for you to manage multiple locations. Why we picked Tekmetric:
Centralized reporting: Real-time dashboards enable you to see how each location is performing. You can track financials, employee performance, shop metrics, ARO, car count, and more.
All-in-one solution: Instead of switching between platforms, Tekmetric offers shop management, POS, and CRM in one place.
Company history: Built by a former shop owner, Tekmetric is often praised for ease of use, simple onboarding, reliable support, and listening to customer feedback.
Shop-Ware is designed to help you maintain consistency across multiple locations with unified customer history, reporting, and employee management features.
Why we picked Shop-Ware:
Reporting: Find the metrics that matter the most to your business.
Customer experience: Standardize your customer experience across locations.
Employee management: Easily compare employee productivity and manage permission levels.
Protractor is a popular shop management system for shops with multiple locations or franchises. Protractor offers advanced reporting features and shop management features so you can run your shop confidently.
Why we picked Protractor:
Reporting: Performance tracking, insights, and employee productivity monitoring.
Fullbay specializes in heavy-duty truck and trailer repair shops. Most standard shop software struggles with the complexity of fleet maintenance, but Fullbay was built for it.
Why we picked Fullbay:
Centralized inventory: Track parts and inventory across all locations.
Integrations: Fullbay has plenty of industry interrogations to keep your shop running.
If you are looking for a lighter software solution, Garage360 might be a good option for your shop. Supporting quick-lube, body/collision, and fleet, Garage360 can be used in a variety of shops.
Why we picked Garage360:
Versatile: Can be used in multiple shop types.
Permission control: Manage your employee permissions across locations.
Reporting: Pull the data you need to make informed decisions.
Pricing: Starting at $79/mo (billed annually).
Which software features should I look for when I manage multiple shops?
If you are comparing software options for your chain operations, these are the modern features to look for:
Centralized real-time reporting: Tired of trying to guess how each shop location is performing? Pick a software that can pull the data you need from any location or aggregate it across shop locations within a user-friendly dashboard.
Inventory/parts management: Tracking parts can be difficult as you expand. Find a solution that can track inventory levels and transfer parts as needed across locations.
Standardized workflows: Having standard workflows streamlines your shop operations. Select a software that can standardize your operations, prices, and procedures.
Employee permissions:Managing employee permissions is critical to ensuring the safety of your company data and holding employees accountable. Pick a software that keeps your business secure.
Single vs. Multi-Location Management: What are the differences?
Why can’t you just use a single-shop system? The difference lies in automation and control.
Standardization: In a multi-location setup, you need to ensure that technicians at every shop are following the same workflow and procedures so your customer experience is consistent.
Visibility: Single shop software may have reporting, but you need to be able to compare metrics between shops to make informed business decisions.
Security: Multi-shop software provides employee permission settings and typically comes with advanced data protection.
Pricing: Most single-shop software options will charge you per user or limit repair orders. Enterprise software will grow with you and charge based on the number of locations.
Final Thoughts
Choosing an enterprise-level auto repair shop software isn't just about features; it's about finding a partner that helps you maintain a consistent customer experience as you grow. Whether you prioritize inventory management, deep metrics, or standard procedures, ensure you find a solution that can grow with you.
Thought Leadership
Shop Management
Best Auto Repair Software for Multiple Locations (Full Guide)
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