The holiday season is now in full swing, and as a shop owner, you’re probably thinking about how to best lead your team during this time.
Between the hot chocolate and the carols, there will be a lot you’ll have to navigate, including holiday pay and time-off requests.
By preparing and leveraging auto repair shop management software, all of this can be a piece of cake (or pie, if that’s your holiday dessert of choice).
Your technicians will likely appreciate getting paid faster, especially during the holidays, when they’re probably planning for purchases like gifts and decorations.
Instead of waiting until an entire RO is completed, you can pay your technicians as they finish individual jobs.
That way, technicians won’t have to wait for their colleagues to finish their tasks. They can get their paychecks once their part of the repair is done.
Some technicians end up getting more or fewer hours than others—and not necessarily on purpose.
After all, it can be easy to lose track of who has done what recently. This holiday season can be the perfect time to start turning that around by giving more equal hours to technicians across your shop.
That way, you can avoid overworking or underworking technicians during the holiday season and beyond.
Whether or not your shop already has a vacation time policy in place, you’ll likely see a lot of time off requests during the holidays. Your team members might want to take extra time off outside of the designated days the entire shop will be closed for the holidays.
As much as you want to honor everyone’s time-off requests, it’s not realistic. If you have too many people out at the same time, you risk being understaffed, which can lead to slowdowns and frustrated customers.
Instead of risking being understaffed, you can implement a fair time off system and communicate it to your staff. For instance, you can stipulate that time-off requests during the holiday will be “first come, first serve.”
You could even stagger the schedule so that if multiple people want to be off on the same day, the first half could work during the morning and the second half could take over in the afternoon.
If you do want your shop to be partially staffed on, say, Christmas Eve or New Year’s Eve in case of any emergency vehicle repairs, you can offer your staff holiday pay.
This way, team members who would like the extra money can opt to work those days, rather than you designating certain people to come to work.
During the holidays, your shop might spend time giving back to the community, be it through organizing a holiday donation drive or giving discounts to essential workers. As a shop owner, you might also be thinking about how you can spread some holiday cheer to your team.
A great way to do so is by giving everyone a holiday bonus. However, you need to evaluate if you’re in a financial position to give out holiday bonuses, and if so, how much you can give each person.
Scaling your auto repair business requires moving beyond simple spreadsheets and paper repair orders. You need a robust shop management software that has enterprise-level features, centralized real-time reporting, and helps you provide a consistent customer experience across locations.
This guide breaks down the top enterprise software solutions for auto repair shops with 2+ locations.
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Finding the right software partner for your expanding shop is critical to your success. Below you will find our top overall picks for multi-shop operators (MSOs).
Multi-shop owners love Tekmetric because they can run their entire business, across all locations, from one platform. Featuring an all-in-one shop management solution with centralized real-time reporting, marketing, payments, and 70+ integrations, Tekmetric makes it easier for you to manage multiple locations.
Why we picked Tekmetric:
Shop-Ware is designed to help you maintain consistency across multiple locations with unified customer history, reporting, and employee management features.
Why we picked Shop-Ware:
Protractor is a popular shop management system for shops with multiple locations or franchises. Protractor offers advanced reporting features and shop management features so you can run your shop confidently.
Why we picked Protractor:
Fullbay specializes in heavy-duty truck and trailer repair shops. Most standard shop software struggles with the complexity of fleet maintenance, but Fullbay was built for it.
Why we picked Fullbay:
If you are looking for a lighter software solution, Garage360 might be a good option for your shop. Supporting quick-lube, body/collision, and fleet, Garage360 can be used in a variety of shops.
Why we picked Garage360:
If you are comparing software options for your chain operations, these are the modern features to look for:
Centralized real-time reporting: Tired of trying to guess how each shop location is performing? Pick a software that can pull the data you need from any location or aggregate it across shop locations within a user-friendly dashboard.
Inventory/parts management: Tracking parts can be difficult as you expand. Find a solution that can track inventory levels and transfer parts as needed across locations.
Standardized workflows: Having standard workflows streamlines your shop operations. Select a software that can standardize your operations, prices, and procedures.
Employee permissions: Managing employee permissions is critical to ensuring the safety of your company data and holding employees accountable. Pick a software that keeps your business secure.
Customer communication: Modern customers expect a higher level of communication than they did 10 years ago. Find a shop management solution that provides online scheduling, DVIs, two-way texting, and other modern customer experience tools.
Why can’t you just use a single-shop system? The difference lies in automation and control.
Choosing an enterprise-level auto repair shop software isn't just about features; it's about finding a partner that helps you maintain a consistent customer experience as you grow. Whether you prioritize inventory management, deep metrics, or standard procedures, ensure you find a solution that can grow with you.
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