Why Your Shop Needs to Invest in Shop Inventory Software

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October 14, 2022

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Read time: 3 min

Let’s face it, tracking inventory is tricky. It takes keen attention to detail, an ability to anticipate your shop’s needs, great timing, and some serious research skills—not to mention a lot of time on the phone or computer, away from the action of the shop.

Bottom line? Keeping track of inventory is a job that most service advisors and shop owners didn’t sign up for. While some shops have a shop foreman to help with inventory, even the best foreman still needs a solid tracking system.

But when a shop runs low on the right tools and parts, it can mean turning away customers when you could be building loyalty instead. Simply put, without up-to-date inventory records, your shop may have to pump the brakes and turn away customers or delay jobs.

If your team wants to stay ahead in the industry, you probably see inventory upkeep as a frequent task. And without a shop inventory software, you might also spend hours calculating purchases, tracking orders, checking wear and tear to tools, and rotating stock.

Everyone has their own way of conducting the inventory process, but in general, inventory methods fall into three major categories:

  • Pen and paper
  • Excel/spreadsheet/template
  • Shop inventory software

If you’re still using pen and paper or a spreadsheet, it may be time to upgrade or at least supplement your inventory process.

Why Traditional Inventory Process Holds You Back

Inventory covers everything from equipment and shop tools to stock items like air filters, engine oil, oil filters, additives, wipers, and tire repair kits. And anyone who has gone through the inventory management process shelf-by-shelf knows that it can be a time consuming and draining chore.

Accurate tracking records for inventory are essential to keeping chaos at bay and ensuring the right tools and stock are always available. So long as your process works for you, there’s technically no wrong way to conduct inventory. Does that mean that all systems are equally convenient? No.

Tracking Inventory with Pen & Paper

Pen and paper inventory tracking may have its own charm, and the physicality of the process can be reassuring. It’s a tried and true method that has worked for shop owners since the dawn of the automotive industry.

But paper records also require significant physical storage space, are easy to lose or accidentally destroy, can only be accessed from a single location without duplication, and cost additional paper and ink to duplicate.

It is also easy to transpose numbers, misspell part names, or make any number of other simple human errors on paper.

But the biggest downside of pen and paper tracking is lost time. Written record keeping is an enormous chore to add to the already time consuming tasks of checking inventory, ordering new inventory, reviewing records, finding a number, and reconciling purchases.

Every minute wasted by a process that can be automated is money lost.

Tracking Inventory from a Spreadsheet

Conducting inventory with Excel or another spreadsheet is a good step up from pen and paper.

Spreadsheets provide room for complex tracking—a must for larger shops, shops that move a lot of inventory, and shops that service a wide variety of vehicles.

Though certainly not the fastest method of record keeping, spreadsheets are reliably faster than writing records by hand.

Duplication is also cost free, you can send the records to anyone as needed, and inventory calculations are made simple with spreadsheet formulas.

But as powerful as Excel may be, it offers limited automation, is restricted to one user at a time, saves files natively to a single computer unless deliberate backups are made, doesn’t come with a service support team that knows cars, and isn’t built for auto repair shops.

Human error is also still very much a risk with spreadsheets. A simple typo can impact an entire sheet.

While spreadsheets and pen and paper tracking might work for some shops, if your system is slowing you down, it could be slowing down everyone else in the shop, too.

An inventory system that lags behind can cost the shop money and mean turning away customers if parts or tools are continuously unavailable.

Leveling Up with Shop Inventory Software

Think of shop inventory software as a full-time inventory assistant. This assistant can’t count items on your shelves by hand, but once you input data for the first time, the software will automate most aspects of the inventory process for your team and radically simplify the rest.

Most shop inventory software can integrate with point of sales software to independently update your inventory records.

One of the greatest advantages of shop inventory software is that it lets you see what you have and what you need at a glance. Usually shop inventory software will offer a variety of views for the data it has collected. For instance, you can sort inventory movement by date and then switch to a view that shows only certain categories of stock.

Imagine that the same set of brake pads have been in inventory for over a year. At this point, you’re losing money on the item, and it is taking up space that a more profitable stock item might need. With traditional inventory methods, this detail might fall through the cracks. Shop inventory software makes it much easier to analyze data at any scale, even down to specific units.

With shop inventory software you can easily analyze what you need and don’t need. Your team can:

  • See what sells
  • Determine which brands customers prefer
  • Track your margins
  • See when you’re not getting your money’s worth
  • Make decisions as to whether you are undercharging or overcharging for different stock
  • Grow your margins
  • Place stock orders directly from the inventory screen

Why Cloud-Based Shop Inventory Software is a Game Changer for Auto Repair Shops

Cloud-based shop inventory software stores your data online through a portal accessible to your team from any computer, tablet, and even your phone! Cloud-based systems are just as secure, if not more secure, as hard drive storage and make collaboration possible as more than one team member can typically use the program at a time.

1. Reimagining Shop Management with Remote Access

The last couple of years has shown everyone that remote work tools are critical to adapting to ever-changing market conditions and consumer expectations. And for shop managers that may be on the road, or need the ability to access their shop's when they're away, remote access from cloud software is huge.

To this end, it is of paramount importance that software rises to meet users’ need for flexibility.  While not everyone in the automotive repair industry can work from home, keeping managers, service writers, and the rest of your team connected no matter where they are makes your crew even stronger. Cloud-based shop inventory software does just that.

2. Taking Your Work on the Road

Imagine being able to check up on your inventory with the same software from anywhere in the world. Going to a conference sometime soon and want to talk shop with your colleagues? Cloud-based shop inventory software lets you show off how your shop is performing just by logging in online.

Whether you want to brag about your latest success, take a deep-dive into your shop’s numbers, or ask for a mentor’s help, cloud-based shop inventory software is a great tool for hammering out the details without sitting behind a desk at one of your brick and mortar locations.

Take your inventory tools home or on the road and see how your shop is performing in real time. With cloud-based shop inventory software, you can achieve a better work/life balance while never being too far from your shop.

3. Keeping Data Safe

Another great advantage of cloud-based software is data preservation. While some amount of data loss is to be expected regardless of where you store your data, cloud-based shop inventory software means that you're not reliant on a single hard-drive or a single shop server, which may go down or cease to work at any point.

Just like paper records, digital records that are not backed up to or stored natively on the cloud can be easily corrupted, deleted, or otherwise destroyed. The average life expectancy of a hard-drive is only about 5 years according to harddrivetalk.com. Though some steps may be taken to increase a hard-drive’s lifespan, cloud storage is ultimately safer and your best bet for long-term storage.

Tekmetric: A Better Way to Inventory

You may be asking yourself which shop inventory software you should try out at this point.

We’ve got you covered.

Tekmetric’s shop inventory software seamlessly integrates with our overall digital shop management system to create a user experience unmatched in the industry.

Tekmetric lets you and your team automate as much of the inventory process as you want so that you can enjoy more free time or make room for shop growth projects.

Tekmetric’s inventory tracking offers flexible categorization and filtering to make sure your service advisors, foreman, and other team members are never locked in to just one view of the shop’s data.

For instance, Tekmetric’s shop inventory software lets you organize parts as:

  • Below stock
  • Above stock
  • Out-of-stock

These views can be powerful additions when scheduling jobs and estimating service completion times.

Want to sort inventory still further? Filter parts by:

  • Brand
  • Part name
  • Part number
  • Retail price
  • Primary vendor
  • Part type

Now your shop can directly quote, order, and receive parts right from the inventory screen. You can also create parts markup matrices from Tekmetric, too. Never bounce back and forth between tabs or windows again. Tekmetric integrates with all your favorite parts ordering services:

  • NexPart
  • WorldPac
  • PartsTech
  • MyPlace4Parts
  • OEC Repair Link
  • AAP Direct Pro Catalog

Perhaps most importantly, Tekmetric makes it easy to grow your business and zero in on what your customers are demanding.

Most of us know the 80/20 rule. 80% of profits come from 20% of your product.

But if you’ve ever asked yourself what products are in that 20%, Tekmetric takes out the guesswork and helps you track stock item sales from a 30,000 foot view down to the most granular detail.

FAQ

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Looking for the best automotive industry conferences and events for 2026? This guide will help you navigate the most impactful automotive conferences and trade shows slated for 2026. We will dive into what makes each event unique, price, location, and more.

Key Automotive Conferences and Trade Shows

When it comes to elevating your auto repair business or career, knowing which events to prioritize is crucial. Each of these conventions offers a distinct experience, catering to different roles in the shop. Let's explore the big events you can’t miss in 2026.

1. Tektonic

What:  Tektonic is a brand new automotive conference for 2026. Whether you're leading the business, managing the front desk, or turning wrenches in the bay, Tektonic offers tailored training to elevate your skills, connect with peers, and drive your career forward in a space built for you.

Come for the shop-tested fixes. Leave with the horsepower to hit top-gear growth. Tektonic is a three-day event built for every shop, no matter your size, brand, or business model. Expect industry-first content, with Tekmetric-backed know-how.

When: April 9-11th, 2026

Where: Marriott Marquis - Houston, TX

Cost: Early bird pricing starting at $750.

Website: https://www.tekmetric.com/tektonic

2. SEMA Show

What: The SEMA Show offers an attendee experience like no other automotive trade show on the planet. It's the best place to see thousands of the newest automotive performance products from new and iconic exhibitors, discover the latest product and vehicle trends, and develop essential skills by attending any one of the 99+ free education sessions – all of which are led by top industry professionals.

The SEMA Show is the premier auto show geared to help small businesses thrive and succeed. The trade-only event enables automotive specialty equipment manufacturers to display alongside automotive manufacturers to debut new, innovative products and connect with industry buyers from all over the world.

When: November 3-6th, 2026

Where: Las Vegas Convention Center - Las Vegas, NV

Cost: Early bird pricing starting at $50

Website: https://www.semashow.com

3. AAPEX

What: Only AAPEX gives you the training, products, and insights to help you stay ahead today and prepare for tomorrow — all while you connect with the entire industry under one roof! Live, interactive demos. Expert-led business education. Our most robust training program yet. It’s all here to give you a jump on every new advancement and the knowledge to tackle your biggest challenges.

Where else can you come face-to-face with the world’s part suppliers showcasing innovations that give you an edge in the here and now — and global perspectives on where the industry is headed next?  Spend three days at AAPEX Las Vegas and make sure you’re ready to steer your business toward success!  

When: November 3-5th, 2026

Where: The Venetian Expo & Caesars Forum - Las Vegas, NV

Cost: Early bird pricing starting at $50

Website: https://www.aapexshow.com

4. NADA

What: NADA Show offers a full program of innovative products, emerging trends and networking opportunities. Four full days of outstanding education, emerging trends and networking opportunities for all areas of your dealership.

When: February 3-6th, 2026

Where: Las vegas Convention Center - Las Vegas, NV

Cost: Early bird pricing starting at $679

Website: https://www.nada.org/nada-show-attend

5. ASTA

What: The ASTA Expo is an annual event that brings together professionals from the automotive aftermarket industry for training, networking, and discovering the latest innovations. Anyone is welcome, including shop owners, managers, technicians, service writers, and anyone in the automotive service and tire industry looking to grow their knowledge, network, and business.

When: September 25th, 2026

Where: Raleigh Convention Center - Raleigh, NC

Cost: Not disclosed for 2026 yet - check website.

Website: https://astausa.org/pages/asta-expo-2025

6. Shop Hackers

What: The annual Shop Hackers seminar provides owners and staff in the independent automotive repair and collision/body industries with: Top-tier knowledge, life-changing personal connections, actionable strategies, increased motivation, one unforgettable experience.

With over a thousand attendees, a large array of vendors, and world-renowned industry leaders, this auto conference is unlike any other in the industry. You may laugh, you may cry, you will eat well, and one thing is for sure — you will walk away changed for the better.

When: July 2026

Where: Murfreesboro, TN

Cost: Not disclosed for 2026 yet - check website.

Website: https://shophackersconference.com

7. Vision

What: VISION Hi-Tech Training & Expo, provides the opportunity for you to expand your knowledge and gain new skills, all while networking with leading automotive service industry professionals. Choose from more than 100 cutting-edge management, technical, and educator training courses. VISION also features a 60,000 square-foot exhibit hall showcasing the latest tools, equipment, and technology.

When: March 5-8th, 2026

Where: Overland Park Convention Center - Overland Park, KS

Cost: Early bird pricing starting at $435

Website: https://visionkc.com/

8. ATI

What: Learn how top-performing shop owners are navigating today’s economy and running more successful, profitable businesses. Our world-class speakers and informative sessions will equip you with the knowledge and tools you need to thrive.

SuperConference is not just about learning; it’s about community. Engage in interactive, team-building activities with the most supportive community of shop owners in the industry. Build relationships that will last a lifetime and grow your network with high-performing peers and professionals.

When: March 18-21, 2026

Where: Hyatt Regency Grand Cypress - Orlando, FL

Cost: Not disclosed for 2026 yet - check website.

Website: https://www.autotraining.net/superconference/

Why you should attend an automotive trade show

Now that we’ve explored some of the top 2026 events, let’s zoom out and consider the benefits of attending automotive conferences.

Networking opportunities

Imagine walking into a room filled with hundreds, even thousands, of people who share your passion, understand your challenges, and are dedicated to the same industry. That's the power of networking at automotive conferences. These aren't just casual conversations; they are opportunities for mentorship, partnerships, collaboration, and mutual growth.

Industry trends and insights

The automotive industry moves at lightning speed. What was cutting-edge last year might be standard this year, and obsolete next. Attending conferences gives you visibility into the future of auto repair. You’ll gain firsthand knowledge of the emerging trends and critical insights that will shape the industry for years to come.

Final thoughts

Finding the right automotive conference for you can be challenging but we hope this guide was helpful. Whether you are just starting your business or have spent your whole life fixing cars, there is an event for you.

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When it comes to automotive repair, a strong reputation and reliable service are undoubtedly key. But even the best mechanics can benefit from a classic, often-overlooked tool: the business card. In a digital age, you might think these small pieces of stationery are obsolete, but for automotive professionals, they remain a powerful and tangible marketing asset.

The Importance of Business Cards for Mechanics

In the fast-paced world of car repair, a memorable impression can make all the difference. While digital marketing has its place, a physical business card provides a direct and immediate connection.

Auto repair business cards are more than just contact information; they're a miniature billboard for your brand. They convey professionalism and demonstrate that you're prepared and serious about your work. They also serve as a constant reminder of your services, keeping your shop top-of-mind long after an initial interaction. Think of them as a portable advertisement that can be tucked into a wallet, glove compartment, or on a refrigerator, ensuring your contact details are readily available when a customer needs them most.

Beyond initial customer acquisition, automotive business cards can play a crucial role in customer retention. Many shops use them as a simple way to provide their phone number and address, but they can also be integrated into loyalty programs or used to promote new products or services. They are a professional touchpoint that reinforces your brand identity and solidifies trust.

Best Practices for Designing an Automotive Business Card

Designing an effective automotive business card requires a blend of aesthetics and practicality. It's not just about looking good; it's about being functional and memorable.

Brand identity: Does your shop specialize in general automotive repair, or do you focus on specific services like tires or diagnostics? Your business card design should reflect this. If you're known for cutting-edge technology, a more modern and sleek design might be more appropriate.

Quality is king: A flimsy, poorly printed card immediately sends the wrong message. Invest in high-quality cardstock with a professional finish, such as matte or gloss. Metal business cards are becoming more popular and offer a way to stand out. Utilize full-color designs that match your branding.

Simplicity is key: While it might be tempting to cram every service you offer onto your card, resist the urge. An overcrowded card is difficult to read and less impactful. Prioritize essential information and leave plenty of white space.

Stay unique: In a sea of generic business card templates, what will make your car business card stand out? Perhaps a unique shape, a subtle texture, or a clever use of imagery related to your specific automotive repair niche. Don't be afraid to be creative, but always keep clarity and readability in mind.

Utilize both sides: Remember that you have two sides of the business card to work with. Typically, the front is best for contact information, and the back can be a call to action or QR code.

Key Elements to Include in Your Automotive Business Card

A well-designed automotive business card is more than just a pretty face; it's a functional tool that provides all the necessary information for a customer to connect with you. Here are the essential elements to include:

  • Your Shop's Logo and Name: This is your primary brand identifier. Your logo should be clear and recognizable, and your shop's name should be prominently displayed.
  • Your Name and Title: While not strictly necessary for every card, including the owner's or a key auto mechanic's name and title adds a personal touch.
  • Contact Information: This is arguably the most crucial element. Include your phone number, email address, and your physical address. Make sure these are easy to read and accurate.
  • Website Address: In today's digital world, a strong online presence is vital. Include your website URL so customers can easily learn more about your services, read testimonials, or even schedule appointments online.
  • Services Offered: You don't need a comprehensive list, but a few key services can help customers understand your specialty. For example, "Engine Diagnostics," "Brake Service," or "Oil Change."
  • Call to Action: While not always a direct call to action, you can subtly encourage action. For example, if you offer warranties, you might mention "Backed by our 12-month warranty."
  • QR Code: This is a modern and highly effective addition. A QR code can link directly to your website, online scheduling system, or a map to your shop. This makes it incredibly convenient for customers to access more information without having to manually type in URLs.

Tek-Tip: Need help designing your automotive business card? Our free auto repair business card generator can help.

Beyond these essentials, consider adding a tagline that encapsulates your brand's unique selling proposition. For instance, "Your Trusted Partner in Automotive Care" or "Quality Repairs, Unbeatable Service." Some shops even include a small area for appointment reminders on the back, transforming the card into a dual-purpose tool.

Mechanic business card templates

To help you get started with your business card design, we have included some inspiration below.

Auto repair business card ideas

Auto repair business card template.
Auto repair business card example.
Auto repair business card idea.

Tire shop business card ideas

Tire shop business card idea.
Tire shop business card template.
Tire shop business card example.

Mobile mechanic business card ideas

Mobile mechanic business card idea.
Mobile mechanic business card template.
Mobile mechanic business card example.

Which Software is Best for Designing Business Cards?

You don't need to be a graphic designer to create professional-looking automotive business cards. Several software options, ranging from beginner-friendly to professional-grade, can help you bring your vision to life.

For those on a budget or looking for a quick solution, online business card templates from platforms like Canva, Vistaprint, or Zazzle are excellent choices. These platforms offer a vast library of pre-designed business card templates specifically for the automotive industry. They provide intuitive drag-and-drop interfaces, making it easy to customize text, colors, and even upload your logo. They often integrate directly with printing services, simplifying the entire workflow.

For more advanced users who want complete control over their business card design, professional graphic design software like Adobe Illustrator or Adobe Photoshop are the industry standards. These programs offer unparalleled flexibility and precision, allowing you to create truly custom designs from scratch. However, they come with a steeper learning curve and a subscription cost.

Regardless of the software you choose, ensure it allows you to export your design in a high-quality format suitable for professional printing, often a vector file (like AI, EPS, or PDF) or a high-resolution JPG/PNG.

Final thoughts

In an increasingly digital world, the humble business card for an automotive repair shop remains a powerful and tangible marketing tool. It's not just about sharing contact information; it's about making a lasting impression, reinforcing your brand, and fostering trust with your customers.

By adhering to best practices for designing an automotive business card, including all key elements, and leveraging the right software, you can create a mechanic business card that truly represents the quality and professionalism of your shop. Whether you're a seasoned auto mechanic or just starting an auto repair business, don't underestimate the power of a well-designed, high-quality business card.

Auto Repair Shop Business Cards (Ideas & Templates)

June 29, 2025

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